Alternate Format Request Form

If you have not yet enrolled into the Canvas Alternative Format course, please contact osd-at@valenciacollege.edu, after submitting the form below.

Once your textbook has been completed, you will be notified that your book is available for download. You will log into the Alternative Format course in Canvas, navigate to the Assignments section, and find your name. Then open that Assignment page and download the files.

It is important to download the course materials as soon as possible. Files will be removed from Canvas 30 days after they are uploaded. Once the files are removed, you will need to contact our office again to gain access.

If you have any questions, please contact the Assistive Technology Services team.

Fields marked with an must be filled out to submit the form.

Contact Information
Format Request Information
Memberships
Please indicate if you are a member of Learning Ally

Learning Ally (formerly Reading for the Blind & Dyslexic)

Please indicate if you are a member of Bookshare

Bookshare

Guidelines Agreement

- Students are required to provide proof of purchase for all requested textbooks to the Office for Students with Disabilities.
- Students are encouraged to submit requests for materials upon registration. The production of alternate format materials can take up to 30 business days from the date materials become available for production. Please allow sufficient time to process your request.
- Please visit the Valencia College Bookstore Website to determine required readings for each course.
- Please contact the Assistive Technology Services Team to notify us of any relevant changes to your class schedule or any concerns needing to be addressed.
- A copy of the Agreement Policy can be found by selecting the Alternate Format tab on the Office for Students with Disabilities website. Note that upon submission of this form a copy of the Agreement Policy will be sent to the student.
- Failure to abide by this agreement may constitute a violation of copyright law and of the Valencia College Student Code of Conduct as outline by the Office of Policy and General Council.

Do You Agree?

OSD Agreement

- I agree to contact the OSD if any of my contact information changes, this includes phone numbers, name changes, etc.
- I agree to notify the OSD if I drop a class and I will immediately return all alternate format materials for that class.
- I agree to notify the OSD if my class will use a different textbook than the one(s) I requested or if my alternate format requests change in any other way.
- I agree to check my alternate format materials as soon as I receive them and to contact the OSD immediately if there are issues.
- I agree to return all alternate format materials to the OSD and to delete them from my computer and/or devices at the end of the term.
- I understand that turn-around time is 20-30 business days from the date the material is available for production and that the material is provided on a first come-first served basis.
- I understand that the OSD makes every effort to provide alternate format materials in my preferred format but cannot guarantee that the preferred format will be available. In that case, I will receive an effective alternative.
- I understand that this accommodation is based on documentation I have provided to the OSD.
- I understand that if my files are provided by a publisher, I must present a receipt for each book before I can receive my alternate format materials or notification that they are ready.
- I understand that when my requested materials are ready, I will be contacted via my Atlas email.
- I confirm that I am registered for the classes for which I am requesting alternate format.
- I acknowledge that the OSD can only provide me with textbooks in an alternate format for classes that I am currently registered for.
- I understand that failure to abide by this agreement may constitute a violation of copyright laws and of the Valencia College Student Code of Conduct. Therefore, failure to abide by this agreement may result in disciplinary action as outlined in the Student Handbook, the College Catalog, and on the Valencia website under College Policies.

Do You Agree?